Before listing a home, it helps to know which documents you have, what is missing and what needs checking. Organising the paperwork early makes it easier to answer buyers’ questions and identify outstanding tasks before you receive an offer.
This checklist helps you organise the work. For an explanation of what each document establishes, read our guide to documents for selling a home in Mallorca.
1. Gather the documents you already have
Start a folder with the title deed, available Land Registry information, recent IBI and community bills, property certificates and any floor plans you hold.
You do not need to request every document again. First check what you have and list what is missing, what has expired and what you are unsure you need.
2. Check that the information matches
Review the ownership, address, floor area and charges recorded in the documents. If there are discrepancies, a mortgage, an unresolved inheritance or several owners, clarify the position before committing to a completion date.
The Land Registry extract, or nota simple, is a useful starting point for checking registered information. Compare it with the documents you have already gathered.
3. Identify outstanding tasks and who will handle them
List each outstanding task, the person responsible and the information they need. Depending on the property, this may involve the owners’ community, a bank, a technical professional or a public authority.
- Check certificate dates and whether they need updating.
- Identify any bills, debts or charges that need clarification.
- Find the paperwork for alterations or renovations to the property.
- Check which documents apply to your property and when they will be needed.
Reviewing this early helps avoid finding out at the last minute that a document is missing and depends on someone else.
4. Prepare the information for viewings
Keep the property details, regular running costs, community fees and any known special assessments to hand. This helps you provide consistent information in the listing and during viewings.
Photographs, floor plans and the description should also reflect the property’s actual condition. A clear presentation helps buyers understand what they are considering.
5. Review the file when an offer arrives
Before agreeing deadlines, check what has been resolved and what remains outstanding. Coordinate the work with those involved in the transaction and confirm which documents they need to prepare for signing.
At Inmogestión Balear, we help you organise this process and prepare your home for sale in Mallorca, from the initial review through to completion.
